Property Condition Assessments (PCA)

Know what the building will actually cost you, before you close.

A Property Condition Assessment is the due diligence document behind every sound commercial acquisition. Most PCAs are visual walk-throughs built to satisfy a minimum scope. Ours are forensic: a veteran facility executive, advanced diagnostics, and 350+ inspection points, delivered as a Property Condition Report your acquisition model can actually rely on. It comes with a CapEx replacement reserve and an ongoing maintenance (OpEx) cost outlook built from the equipment we find on site.

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CCPIA Certified Commercial Property Inspector
Certified Commercial Property Inspector (CCPIA)
Every assessment is conducted to the CCPIA Commercial Standards of Practice, within the ASTM E2018 framework, by a credentialed commercial inspector.

Who this is for

If you're buying, holding, or selling a commercial building, a PCA is the document that tells you what that building will actually cost to own.

Buyers & PE Firms
Acquisition Diligence
Your purchase price should reflect the building's real condition, not the seller's fresh paint and optimistic maintenance logs.
Cash Buyers & 1031 Exchanges
Fast-Close Diligence
Moving fast on an off-market or all-cash deal? Get the building's real condition documented before your diligence window closes.
Owners & Asset Managers
Capital Planning
A current PCR gives you a defensible 5-year capital plan, a maintenance outlook for the equipment in place, and a stronger position when it's time to refinance or sell.

What we assess

Every assessment is scoped to the building, not a generic checklist. We work within the framework of ASTM E2018 and go beyond it, deploying forensic-grade diagnostic tools across over 350 specific inspection points to give you a grounded, evidence-based view of what could fail, roughly when it could become an issue, and what it could cost to address.

Critical System Forensic Focus Typical Repair / Reserve Exposure
Roofing Systems Membrane condition, seam integrity, drainage, flashings, and our estimate of remaining useful life, the single most common driver of underfunded replacement reserves. $50,000 to $400,000+
HVAC Systems Age, condition, a thermal imaging scan, refrigerant type identified from the data plate, and our estimate of remaining useful life. "Operational" on a seller's log and a unit near the end of its expected service life are not the same thing. $25,000 to $150,000+
Electrical Capacity Full panel survey including available amperage, switchgear condition, breaker condition, and grounding, measured against the building's intended use, not just its current one. $15,000 to $80,000+
Plumbing & Waste We identify galvanized pipe, corroded cast iron, and non-compliant fixtures that can fail under commercial load, and belong in your immediate repairs table, not a surprise invoice. $10,000 to $50,000+
Seismic & Structural Foundation, framing, and lateral-system condition, and whether the building appears to fall under California's mandatory soft-story or seismic retrofit ordinances (in effect in cities such as San Francisco, Oakland, and Los Angeles), so its retrofit exposure is flagged for your further review, not inherited. $100,000 to $500,000+
ADA & Accessibility Observations and recommendations on potential accessibility barriers: path-of-travel, restrooms, entrances, and parking, along with unpermitted modifications we notice. Offered as recommendations to guide your own further review before they become the new owner's liability at closing. $15,000 to $75,000+
Fire-Life Safety Sprinkler systems, alarm panels, and egress compliance. Deficiencies here can mean operational shutdowns, insurance exposure, and stalled permits. $20,000 to $100,000+
Thermal Imaging We surface moisture intrusion and electrical hotspots that are completely invisible to the naked eye, and to a standard walk-through PCA. $5,000 to $40,000+

Pricing

One engagement, scoped to your building and transaction. Send us the address and square footage, and you'll get a fixed quote before your diligence window narrows.

Forensic Property Condition Assessment
A full Property Condition Assessment with forensic diagnostics across 350+ data points, built for buyer-side due diligence, price negotiation, and capital planning.
Starts at $2,500 / building
Up to 5,000 Sq Ft$2,500
5,001 - 10,000 Sq Ft$3,500
10,001 - 25,000 Sq Ft$6,000
25,001 - 50,000 Sq Ft$8,500
Above 50,000 Sq FtCustom
  • On-site forensic inspection across 350+ points
  • Full thermal imaging of electrical panels and building envelope
  • Estimated useful life remaining on roof, HVAC, and major systems
  • Electrical capacity and amperage survey
  • Immediate Repairs & Deferred Maintenance cost table
  • 5-Year Replacement Reserve (CapEx) forecast
  • Operating & Maintenance (OpEx) cost outlook based on installed equipment
  • Total Cost of Ownership snapshot (CapEx reserve plus OpEx)
  • Property Condition Report (PCR) built for negotiation and closing
  • Rush 48-hour delivery available
Schedule Your PCA

*Pricing is subject to standard commercial building types. Specialized facilities (e.g., wet labs, heavy manufacturing, cold storage) or complex sites may alter pricing. Please contact us for exact quotes.

What you get at the end

Not a binder of photos. A decision-grade document built for your acquisition model and your closing table.

01
Property Condition Report
System-by-system findings with photos, thermal data, and severity classifications: Critical, Near Term, and Long Term.
02
Immediate Repairs Table
A dollar-figure table of every deficiency requiring near-term correction, the number your purchase price should reflect.
03
Replacement Reserve (CapEx) Forecast
A 5-year capital reserve schedule by system, formatted for your acquisition model and asset-management planning.
04
Maintenance Cost Outlook (OpEx)
An annual upkeep forecast for the equipment we actually find on site: roofing, HVAC, and the major systems. It covers ongoing maintenance cost, not utilities, property taxes, or staffing.
05
Total Cost of Ownership Snapshot
CapEx reserve and OpEx maintenance combined into one figure, so you can carry the building's real annual carrying cost straight into your model.
06
Executive Recommendation
A clear, independent read on the asset from a veteran facility executive. We tell you the truth about the building, not what gets the deal done.

How it works

Powered by our proprietary reporting tools, a forensic PCA goes from first call to final Property Condition Report in 7 to 10 business days. Need it faster? Rush delivery is available.

01
Scope & Schedule
Send us the property address, square footage, and transaction context. We confirm the scope and schedule the on-site assessment within 48 hours.
02
Forensic On-Site Assessment
We deploy to the site with thermal imaging and diagnostic tools. Every system is forensically inspected across 350+ points, not sampled from the parking lot.
03
Report & Review
You receive the complete PCR with the Immediate Repairs Table, Replacement Reserve Forecast, and Maintenance Cost Outlook. We walk your team through the findings and what they mean for the deal.

Not buying? Leasing or acquiring a company?

The PCA is the buyer's document. If you're a tenant about to sign a Triple Net lease, the same forensic engine deploys as a Pre-Lease Facility Audit, scoped to the liabilities that transfer to you at signing. If you're acquiring a company whose value rides on its facilities, you need our Pre-Acquisition Quality of Infrastructure (QoI) Audit, built for M&A diligence windows and CapEx holdback negotiations.

Frequently Asked Questions

What is a Property Condition Assessment (PCA)? +
A Property Condition Assessment is a formal evaluation of a commercial building's physical condition (structure, envelope, roofing, mechanical, electrical, plumbing, fire-life safety, and ADA accessibility observations), documented in a Property Condition Report (PCR). PCAs follow the framework of ASTM E2018 and are the standard due diligence document for commercial real estate acquisitions.
How is a Base Layer FM PCA different from a typical PCA? +
Most PCAs are visual walk-through surveys built to satisfy a minimum scope, and they routinely miss what matters financially. Our assessments are led by a veteran facility executive and Certified Commercial Property Inspector using forensic diagnostics: thermal imaging, electrical panel surveys, and mechanical remaining-useful-life estimates across 350+ inspection points. The result is a PCR backed by hard data, not drive-by observations. See what a standard PCA missed: Inheriting the Toxic Asset, $1M holdback →
Do lenders require a Property Condition Assessment? +
Often, yes — many commercial lenders require a PCA as a condition of funding. One important distinction: most institutional and agency lenders (CMBS, Fannie Mae, Freddie Mac, and life-company loans) require a PCA stamped by a licensed engineer or architect. Our assessments are led by a Certified Commercial Property Inspector (CCPIA) and are built for buyer-side due diligence, price negotiation, and capital planning, not for lender certification. If your lender specifically requires a stamped, engineer-certified PCA, we'll tell you upfront so you never pay for two reports. Closing on a deadline? Book a 20-minute executive call →
Should I order a PCA, a pre-lease audit, or a pre-acquisition audit? +
It depends on your position in the deal. Buying a building? You need a Property Condition Assessment. Leasing a building as a tenant, especially under a Triple Net (NNN) lease? You need a Pre-Lease Facility Audit. Acquiring a company whose value depends on its facilities? You need a Pre-Acquisition Quality of Infrastructure (QoI) audit. All three are built on the same forensic inspection engine; the deliverable is tailored to who carries the risk.

Get a PCA proposal in 24 hours.

Send us the property address, square footage, and your closing timeline.
We will scope the assessment and get back to you before your diligence window narrows.

Book a 20-Minute Executive Call

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