Outsourced Facility Direction
Executive-level infrastructure leadership, without the W2.
You don't need a $200k+ full-time executive to manage your physical footprint. You need a seasoned operator to build the systems, manage the vendors, and protect your CapEx so your executive team can get back to scaling your actual product.
The "Office Manager" Trap
As startups scale, they instinctively hand facility management to HR, Office Managers, or Operations leads. While these professionals are experts at building culture and managing employee experience, overseeing technical commercial infrastructure is an entirely different discipline. This creates three critical failure points:
Vendor Exploitation
Without a technical background, your team is completely at the mercy of HVAC contractors and electricians. You overpay for temporary fixes instead of permanent solutions.
Compliance Blindspots
Lapsed Certificates of Insurance, missed biotech calibration dates, and ignored fire-life safety inspections create massive legal and operational liabilities.
Founder Distraction
Founders and COOs end up spending their weekends dealing with leaking roofs, security system failures, and landlord disputes instead of focusing on the core business.
What Fractional Leadership looks like
Base Layer FM steps in as your dedicated Head of Facilities. We bring order to the chaos, establish standard operating procedures, and take total ownership of your physical real estate.
01
Vendor & Contract Control
We source, vet, and manage all facility vendors. We enforce Service Level Agreements (SLAs), verify insurance compliance, and ensure you get wholesale technical rates.
02
Preventative Maintenance
We implement strict PM schedules for your HVAC, electrical, and plumbing systems. We stop reacting to emergencies and start preventing them before they halt operations.
03
OpEx & CapEx Budgeting
We take over your facility P&L. We provide your finance team with accurate operational burn rates and forecast long-term capital expenditures so there are zero surprises.
04
Landlord & Lease Management
We act as the technical buffer between you and your landlord. We enforce Triple Net (NNN) lease boundaries to ensure you never pay for infrastructure that isn't your responsibility.
The Engagement Roadmap
We don't do open-ended consulting. We deploy a structured operational takeover designed to stabilize your facility within the first 60 days.
Phase 1
The Baseline Audit (Days 1 to 14)
We start by establishing the Ground Truth. We run our proprietary diagnostic audit on your facility, audit your current vendor contracts, and identify immediate compliance or safety liabilities.
Phase 2
Stabilization (Days 15 to 60)
We replace underperforming vendors, implement our digital ticketing and dispatch protocols, establish preventative maintenance schedules, and bring all insurance and safety compliance up to code.
Phase 3
Ongoing Direction (Day 60+)
Your facility is now a controlled asset. We provide weekly executive oversight, manage all inbound tickets, oversee tenant improvement (TI) projects, and act as your 24/7 technical escalation point.
Backed by AI. Driven by Data.
When you hire Base Layer FM, you don't just get a consultant. You get our internal Facility Operating System. We use proprietary, AI-driven tools to rapidly process your building's infrastructure data, track your vendor compliance, and provide your Deal Desk with real-time insight into your physical risk and CapEx exposure.
Frequently Asked Questions
How many hours a week do we get your team? +
It depends entirely on your operational footprint. A 10,000 sq ft office may only need a few hours of strategic oversight a week, while a 50,000 sq ft biotech lab undergoing a TI build-out might require significant daily involvement. We scope a customized monthly retainer based on your actual needs.
Do you replace our Office Manager? +
No, we empower them. Your Office Manager or HR team should focus on company culture, employee experience, and onboarding. We take the heavy physical infrastructure—HVAC, electrical, landlord disputes, and vendor insurance—completely off their plate.
Can you manage our existing vendors? +
Yes. During Phase 1, we audit your existing vendor contracts. If they are performing well and priced correctly, we manage them. If they are overcharging or underperforming, we will bring in our vetted, pre-approved network of Bay Area contractors.
Do you oversee Tenant Improvement (TI) construction? +
Absolutely. Managing construction and build-outs is a core part of our Fractional Director service. We act as your Owner's Rep during construction to ensure contractors are hitting milestones, staying on budget, and delivering exactly what was designed.
Stop managing vendors. Start building your company.
Let's discuss your current facility bottlenecks and map out a stabilization plan.
Contact Gabe to Get Started
